Rules

You can download a copy of our Constitution and Competition Rules in Adobe Acrobat format from here.

SUBMITTING DIGITAL ENTRIES

You should email entries for digital competitions (but not the Shrewsbury Open Photography Exhibition, please) to competitions@shropshire-photographic.org.uk.

COMPETITION RULES

GENERAL RULES FOR ALL COMPETITIONS

  1. Annual Awards and Competitions are open to all Members of the Shropshire Photographic Society.
  2. Images entered must be entirely the work of the photographer but it is permitted that slides and negatives used in the production of entries may be commercially processed.
  3. Prints can be Monochrome or Colour and may be produced by the entrant themselves in the darkroom or by using a computer. Commercial machine prints are permitted, provided they are produced with no extra enhancement by persons other than the photographer. Prints must be mounted rigidly, e.g. on card or board, not exceeding 20” x 16” (508 x 406 mm) bearing the title and entrant’s membership number on the reverse in addition to the order of priority for entry (see para 6). Any mount with more than one print attached will be deemed to be one print.
  4. Digital images, including any fill-in colour, must be sized to 1400 wide (max) x 1050 pixels high (max) and be submitted in the sRGB colour space. The file name of each image must consist ONLY of the priority for entry number (see para 6) at the BEGINNING, then a space, then the image title using capitals and spaces as required.  Images should be submitted via the online competition entry facility in the Society’s website.  If website entry is unavailable, images should be emailed to the competitions address (as published in the SPS programme). The entrant's name, competition entered and membership number should be put in the message. As a last resort, CD or memory-stick submissions will be accepted. If images are submitted via CD or memory-stick they must be placed in a folder that bears the entrant’s name and membership number.
  5. An image may ONLY be entered in one format: i.e. if an image was originally entered as a print, it may not be entered as a digital projected image in a different competition or vice versa.
  6. The number of entries per Member may be reduced in the Merit, Pictorial, Natural History and Portrait competitions if the total number of submissions exceeds the capacity of the judging evening. Images for these competitions will be retained in the order specified by the entrant on the reverse of the print (see para 3) or as entered in the online entry facility for digital images. Digital images submitted by email, CD or memory-stick, must have the order for entry priority number at the beginning of the title (see para 4) where ‘1’ is the first entry; ‘2’ the second entry etc.
  7. An image, (similar versions that are nearly identical will be classed as the same image), may be entered in ONE Merit Competition, and ONE other Annual Award in whichever order the entrant may choose. It may also be entered in the Set Subject competition provided that this is the first competition entered with that image. The image may be used over two consecutive seasons and its title must remain unchanged throughout all submissions unless it has to be changed to meet the requirements of the second competition: e.g. for Natural History.
  8. Entries must be submitted to the appropriate competition secretary at least ONE week in advance of the competition date (unless the competition secretary requests otherwise). Late entries may be accepted at the competition secretary’s discretion only by prior arrangement.
  9. The Merit Competitions Secretary and the Annual Awards Secretary are empowered to reject any entry which, in their opinion, does not comply with the Society’s aims and the competition rules.
  10. The Society cannot be held liable for the loss, misuse or non entry of any images or other material used in Society or external competitions, no matter how this loss or damage may occur, or for the resulting quality of digital projected images entered in the wrong format. Any image/s entered may be used in any form to publicise the Society. Entries for print competitions which have not been reclaimed 4 months after the event will be regarded as abandoned and disposed of by the Committee.

JUDGING

  1. Judges for all Annual Awards, major Society trophies and competitive photographic prizes are to be selected from the lists of approved PAGB/MCPF judges wherever possible.
  2. A copy of these rules will be given to all judges prior to a competition evening.
  3. Members are forbidden from conversing with the judge about any of the competition images until after the awards have been made. Any member deemed by the committee to be engaging in this behaviour will have their entries disqualified from the competition and may be subject to further disciplinary action.

COMPETITIONS

  1. The following are the competitions held by the Shropshire Photographic Society together with their associated awards. Compliance with ‘Criteria’ is compulsory. Where ’Guidance’ is included, it is only to illustrate what might be expected from an entrant and what the judge might be looking for.

MERIT COMPETITIONS

  1. Trophies:Competitions Cup awarded for the Member winning most points in the three Merit print competitions
    Alan R Yates Colour Slide Cup awarded for the Member winning most points in the three Merit digital projected image competitions.
    Carol Jones Salver awarded to the NOVICE member winning most points in the digital projected image and/or print Merit Competitions, during their first FULL merit season.


    Number of Prints per entrant: up to 3 per Merit competition.
    Number of Digital Projected Images per entrant: up to 3 per Merit competition.

    Criteria: There are 3 Merit print and 3 Merit digital projected image competitions per season all of which are open thereby allowing any subject. All members compete together and each image will be awarded points out of 20 by the judge. An overall league table of points will be produced at the end of the season to determine trophy winners.

ANNUAL COMPETITIONS

  1. For annual competitions judges will select first, second and third place-winners and may award Commendations (highly commended and commended) at their discretion up to a maximum of one per 6 entries.
  2. Panel Competition.

    Trophy: President’s Cup awarded for best panel of 3 or 4 prints.
    Number of Prints per entrant: 3 or 4: each print entered will earn one Photographer of the Year point (Para 23).
    Number of Digital Projected Images per entrant: Nil

    Criteria: Three or four prints on any subject to be related, separately mounted, but shown together so that they suggest a complete unit, and judged as an aesthetic panel. The order of presentation layout must be specified on the rear of the mounts.

    Guidance: Emphasising pictorial rather than record attributes, images should have balance, harmony and symmetry in terms of the print colours and density as well as content. They will look best if mounts are identical sizes and colours and complement the images. Prints can be mounted in ‘portrait’ or ‘landscape’ formats (or a mixture) and shown 2x2.

  3. Pictorial Competition.

    Trophies:R G Lewis Cup awarded for the best Pictorial print.
    Wace Cup awarded for the best Pictorial digital projected image.
    Number of Prints per entrant: up to 4 and/or
    Number of Digital Projected Images per entrant: up to 4.

    Criteria: Prints and digital projected images on any subject to be judged individually.

    Guidance: Rather than a straightforward record, artistic ideas and creativity take precedence aiming to convey ideas or feelings about the subject, its mood or atmosphere. Work can be impressionistic and light or back-light used for form, modelling, atmosphere, mood etc. Special techniques, equipment or effects in processing or in camera can be helpful in creating a Pictorial image.

  4. Natural History Competition.

    Trophies: Harold Griffiths Natural History Cup awarded for the best overall Natural History print or digital projected image.
    Jim Stowe Memorial Natural History Plaque awarded for the best Natural History digital projected image if the above Cup is won by a print or vice-versa.

    Number of Prints per entrant: up to 4 and/or
    Number of Digital Projected Images per entrant: up to 4.

    Criteria: Prints and digital projected images are to be judged individually. Awards are for the best record of a natural history subject and not for pictorial merit. In accordance with Photographic Alliance of Great Britain Nature Competition rules (1st February 2013), eligible subjects are living, untamed animals and uncultivated plants in a natural habitat, geology and the wide diversity of natural phenomena. Photographs of domesticated animals (i.e. pets and farm animals) and photographs of cultivated or hybrid plants are ineligible. Any manipulation or modification is limited to minor retouching and must not alter the truth of the original scene.

    Nature photographers frequently take pictures of animals under “controlled conditions” in order to record species or behaviour that would be very difficult or impossible to record in the wild. Such photographs are eligible for entry to Society Competitions. Also eligible are pictures of “wild” flowers growing in parkland or “wild” gardens provided these have not been modified by such cultivation. Minimal evidence of humans is acceptable for natural history subjects, such as barn owls or storks adapting to an environment modified by humans, or natural forces, like hurricanes or tidal waves, reclaiming it. Titles must be factual.

Guidance: Images of a specific part of the organism are acceptable although it is usually advisable to include the whole. Titles must be the correct common name or the Generic name, and/or Latin name with, perhaps, a description of any activity (avoid anthropomorphisms such as ‘Eagle eating his dinner’).

  1. Portrait Competition.

    Trophies: John K Bromley Cup awarded for the best Portrait print.
    Bill Haddock Memorial Shield awarded for the best Portrait digital projected image.

    Number of Prints per entrant: up to 4 and/or
    Number of Digital Projected Images per entrant: up to 4.

    Criteria: Prints and digital projected images are to be judged individually and must be of one or more people (humans). The eyes (or eye if a profile) of at least one person must be visible but do not need to be open or looking at the camera.

    Guidance: Aim to reveal something of the nature, character and expression of the subject. Subjects can be posed or unposed (i.e. candid). Shots can be taken either in a studio, on the street or in the environment with which the person is associated. The subject/s should be the main focal point in the frame.

  2. Record Competition.

    Trophies: Richard Palgrave Record Trophies: one awarded for 4 related Record prints and another for 4 related Record digital projected images.

    Number of Prints per entrant: 4
    Number of Digital Projected Images per entrant: 4.

    Criteria: Four related images to be judged together. The subject can be any object, or set of objects, or an event (except those eligible for a Natural History Award). The accurate record of the subject is the prime requirement - digital or other manipulation of the original image must be restricted to minor retouching and not alter the content of the original scene. Prints and digital projected images should bear brief relevant information and have descriptive and factual titles. The set must have an overall title and each individual image may have its own title.

    Guidance:

    The entries are NOT required to be presented as an aesthetic panel (unlike the Panel Competition). The order of presentation (e.g. for storytelling) may be specified by numbering the file names of digital projected images and the reverse of prints. Although advisable, there is no requirement for prints to be mounted similarly.

    The subject must be photographed in such a way as to illustrate it in as informative a manner as possible. The emphasis is on the technical ability of the photographer, sharpness and correct exposure, with detail in both shadows and highlights. Artistic skill or interpretation are important only if they do not adversely affect the accurate recording of the object in question.

  3. Set Subject Competition.

    Trophies: Eldred Trophy awarded to the entrant gaining the most points.
    Misses Jones Salver awarded for the best Individual image.

    Number of Digital Projected Images per entrant: up to 6 (one per theme).
    Number of Prints: Nil.

    Criteria: Only one image may be entered per theme which must be new, taken between the announcement of the theme and its closing day. If the entry is a composite image, all elements must be taken between the above dates. Image metadata may be checked for compliance by the competition secretary. Images must not have been seen in any Society competition prior to the final judging (see para 7).

    Guidance: To encourage taking pictures throughout the year, 6 themes are drawn during meetings at intervals specified in the programme (four to six weeks). Titles will be posted on the website and noticeboard and it is not necessary to enter all Subjects. At the end of the season images will be judged on interpretation of the theme as well as technical merit: themes will be judged separately with images marked out of 20. In addition to the trophy awards, each theme will have an overall winner which will receive a certificate. When competitors’ marks are totalled, Photographer of the year points (see para 23) will be awarded as follows: 1st: 6 points, 2nd: 5 points, 3rd: 4 points, 4 th (Highly Commended): 3 points, 5 th (Commended): 2 points, Entry: 1 point.

    Choosing themes: At the Season’s first meeting Members will be invited to write down a theme (can be submitted in advance by email) which should within reason demand imagination (not as straightforward as ‘landscapes’ and not so esoteric as, say, an emotion). Themes should not be too difficult to achieve and not require additional expense nor special equipment such as macro or super-telephoto lenses. Themes should not be time or season dependent (a theme of ‘Autumn Leaves’ cannot be photographed if drawn in May!) but should be accessible to all Members (no South American tree frogs!). Suggestions will be filtered by the competition secretary to ensure they meet this guidance and do not resemble previous themes.

  4. Photographer of the Year Award

    Trophy: Danny Beath Memorial Trophy.

    Criteria: Awarded to the member gaining most points in the Annual Competitions. Points for each Annual Competition are awarded as follows:

    1 point for entry
    2 points for Commended
    3 points for Highly Commended
    4 points for Third
    5 points for Second
    6 points for First

    In the President’s Cup, Record and Set Subject Competitions a point shall be awarded for each digital projected image or print entered rather than a single point for the whole entry.